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DRAFT – 20000929_gisdisasterresponse;  COMMENTS/CORRECTIONS welcome..  Acwwood@us-state.osis.gov

Improving Crisis Responsiveness: The Humanitarian Planning Map (HPM) Concept

William B. Wood

Office of the Geographer and Global Issues

U.S. Department of State

Introduction

            The common goal of all agencies involved in responding to natural and man-made disasters is to alleviate suffering.   This simple basis for coordinated action masks a wide range of complicated activities, competing demands, and chaotic work conditions.  The use of geographic information systems (GIS) tools and remote sensing data for disaster response is now well established, particularly in the United States and Europe, but the full potential of these linked technologies is still far from realized.  The primary obstacle to effective application of geographic information for crisis preparedness and response is the lack of a clearly defined and efficient way to collect, analyze, and share relevant data among participating agencies.  The creation of an Internet-based “humanitarian planning map” (HPM) process, which would combine both “foundation” data of baseline geospatial and imagery data with “thematic” data from field missions, is a much-needed step toward the goal of more effective crisis management.  The proposed HPM effort would encourage more standardized georeferencing and interoperability of field data as a means to assist emergency response managers coping with the multitude of interrelated factors involved in any disaster. 

Effective response to both natural and man-made disasters requires, at a minimum, interagency coordination, a knowledge base that can be used to assist vulnerable groups meet their basic needs, and, the means to analyze threats to those groups and the effectiveness of intervention efforts.  Several propositions are made in this discussion of why a HPM process is required for future responses to complex emergencies:

n      geographic information is of critical importance to humanitarian assistance, public health, peacekeeping, demining, food security, and economic development efforts;

n      disparate UN groups have a shared need for an accurate “geographic foundation” and GIS tools for the troubled areas in which they work;

n      new GIS tools, information management innovations, and the Internet should be actively used by field missions to better serve vulnerable groups; and 

n      based on UN-led efforts in Kosovo, a regional Humanitarian Community Information Center (HCIC), with accessible geographic data and user-friendly GIS tools, would help improve decision making by UN and NGO field missions grappling with multifaceted aspects of complex emergencies.

GIS and UN missions. 

GIS software provides users with a capability to work with different types of physical feature and socioeconomic data.  Data can be collected, analyzed, displayed, and shared as linked layers within a spatial framework.  GIS is now widely used in local and national governments (from crime mapping to land use zoning) and in the private sector (from delivery route planning to retail marketing).   It is best known for making and updating maps.  But, increasingly, it is being used as a decision support tool within “wide area” information management systems that tie together offices that might be physically scattered but that share a common corporate purpose.   In the United States, such “enterprise GIS” tools are now being used in local, state, and federal government agencies where officials have a need to access dispersed data.  The introduction of the Internet is having a dramatic influence on both data sharing within and among government offices, as well as to the general public. 

GIS is often associated with global positioning system (GPS) data.  In considering the two complementary technologies, though, the former is a location-based data management methodology while the latter is a satellite-based means to precisely pin data to the earth’s surface.  Another invaluable source of geographic information is satellite-generated remote sensing imagery of the earth’s surface, which is now becoming more widely available at higher resolutions from commercial sources.  The trinity of earth observation data, GIS, and GPS, location-linked “geospatial” systems[1], have undergone phenomenal technological leaps over the past decade that make them individually of great importance to relief operations and collectively indispensable.

Most UN agencies now use GIS software to organize at least some data related to their missions.  They also are taking advantage of the Internet to explain their operations and disseminate information worldwide. Some are even using remote sensing imagery and GPS to assist with data collection for specific projects.  Innovative GIS applications within UN missions have set the institutional stage for “enterprise wide” GIS uses that can link UN agencies working on complementary missions in troubled regions, such as the Balkans or the Horn of Africa.  

Several notable new initiatives by UN missions entail posting GIS-created information on Internet web sites.

 

The UN High Commissioner for Refugees (UNHCR) uses GIS to make maps of refugee camps and forced migration flows (www.unhcr.ch/refworld/maps).

 

 The Food and Agricultural Organization (FAO) uses GIS and multispectral imagery to map crop types and climate patterns that could affect food production (http://geoweb.fao.org; www.africover.org).

 

The UN Development Program (UNDP) and the UN Environment Programme (UNEP) are working with the Global Environment Facility (GEF) to map development projects that address climate change and biodiversity concerns (www.GEFweb.org/MAP).

The World Health Organization (WHO) and UN Children’s Fund (UNICEF) are working together on the HealthMap project that uses GIS to help track Guinea worm eradication in Africa (www.who.int/emc/healthmap).

 

The UN Office for the Coordination of Humanitarian Affairs (OCHA) uses GIS as part of its efforts to improve crisis response and to post maps on its ReliefWeb and Kosovo HCIC sites (www.reliefweb.int/hcic/maps).

 

These innovative GIS activities are a sampling from a broader set of extensive GIS-based data collection and dissemination activities among UN programs, particularly UNEP/GRID and FAO/GIEWS.  Non-governmental organizations (NGOs) - dealing with issues ranging from humanitarian concerns to environmental protection and economic development – are also using GIS identify threatened ecosystems and better target their programs.  GIS-organized data collection is proving of value to UN, NGO, and donor governments because they help to answer questions that are fundamental to their respective missions. 

Humanitarian crises, especially complex emergencies, are rarely dealt with by just one organization.  Instead, a number of UN and NGO missions have to work together quickly to respond to fast-breaking threats to large numbers of victims; if responses are not well coordinated and thoughtfully prioritized, lives are lost.  Concerted action among UN and NGOs would be a great feat under controlled conditions. It is almost a “mission impossible” under the chaotic conditions that most relief operations operate.  A GIS-structured data sharing network among UN and NGO agencies will not alleviate causal factors that drive the chaos, but its should help to make responses more effective.

UN Recommendations about Geographic Information

Effective use of GIS based data collection is a goal that will take time to develop.  Current GIS programs by UN missions are still largely ad hoc and project specific, focusing on map production rather than data management.  With new Internet-GIS capabilities now available, the time is opportune to follow up on previous recommendations by UN panels and begin implementing an integrated geographic information approach to crisis-prone areas.  The interagency Geographic Information Support Team (GIST) report, “Structured Humanitarian Assistance Reporting” (SHARE), describes the need for geospatial data standards and GIS technologies within a “common frame of reference” if UN humanitarian missions are to be more effective:

 “From the earliest phases of an emergency, certain information is critically important for a broad spectrum of actors involved in emergency-response decision-making.  This information includes the locations and numbers of affected people, the extent and distribution of damage and needs, the locations o9f assistance projects and other resources, and factors affecting the security of the affected population and assistance workers.  Amidst the chaotic and rapidly changing events of an emergency, no single organization or entity has all of this information.  The more time required to collect and process it, the longer it takes to organize a response to assist the victims.”  - SHARE, GIST, April 2000.

Apart from GIST’s SHARE recommendations, a number of UN reports over the past few years have advocated a more systematic approach to geographic information collection and dissemination and the need for more effective management of georeferenced data to assist fully with UN decision-making.  Such data is of importance not only to UN-led relief efforts and peacekeeping, but also to long term economic development goals, natural resource conservation (especially water and soils), and public health promotion.  Conceptually, social scientists have long drawn linkages between natural resource scarcity and internecine conflict on the one hand and between economic development and public health on the other.  A GIS methodology enables social scientists to quantify and visualize sustainable development indicators that can determine the fate of vulnerable groups in regions at high risk for recurring violence and disasters.

Two types of recommendations coming out of UN meetings and agencies over the past half dozen years have pertinence to the goals of the HPM project: those that recommend collection of “core data” needed by UN missions and those that recommend the interagency processes needed to apply such data.  What is remarkable about these recommendations, coming out of very different groups of international experts, is their similarity both in terms of the geographic information that they believe is needed and the ways that information should be used to achieve UN-defined goals.  The selective quotes here represent a much broader body of work that underscore the relevance of geographic information for practical problem solving from local to global scales.

Georeferenced data that are accurate, timely, and relevant remain an elusive goal for most agencies working in poor regions.

Sustainable development.  “Ten high-priority core data sets central to many types of studies that produce environmental assessment information and sustainable development strategies were identified: land use/land cover, demographics, hydrology, infrastructure, climatology, topography, economy, soils, air quality, water quality…the participants then agreed that methods must be established to develop, maintain, and make openly available accessible core data..” – UNDP/UNEP sponsored International Symposium on Core Data Needs for Environmental Assessment and Sustainable Development Strategies, vol. 1, p. 2, Bangkok, Thailand, Nov. 15-18, 1994.

Earth science.  “In the beginning the Global Terrestrial Observing System (GTOS) will concentrate on land-use and land-cover change, water resources, and climate change.  GTOS is thus helping to obtain better understanding of some of the basic issues confronting sustainable human development:  food and food availability, freshwater supply and demand, changes in terrestrial ecosystems and their life support capacities, etc.…GTOS will foster equitable partnerships between data providers and users…By drawing together existing but disparate databases, sites and networks into a common framework, and harmonizing measurements and terminology, GTOS will increase substantially the usage and value of terrestrial ecosystems data and information for scientific assessment, development planning purposes and policy formulation..” – GTOS Implementation Plan, version 2.0 December 1998, p. 3;  GTOS sponsors: FAO, ICSU, UNEP, UNESCO, and WMO.

Refugee protection.  “Operational support using geographic information in refugee-relief operations is one of the main areas of focus of the UNHCR since 1995.  In the emergency phase, at the onset of refugee operations, rapid decisions must be made regarding logistical support and their political implications.  These decisions must be based on the highest quality and most up-to-date information available..” submission by UNHCR Geographical Information Unit for program entitled Establishment of regional GIS focal points for operational support of geographic information in refugee-hosting areas, 2000.

A structured interagency process for using a common “geographic foundation” for UN missions remains largely unimplemented.

Crisis information.  “In terms of mitigation of and response to natural disasters and humanitarian response to population displacements, GIS contributes to laying the foundation for information management analyses and mapping products, and serve as a coordination tool by bringing together different types of information and provide synthetic overviews and detailed analyses of the situation..  Input data to GIS include: field data, such as population distribution in the area of interest, GPS data on exact geographic positions of the parameters to be analyzed, such as damaged buildings, and remote sensing images, such as satellite data on extent of fires.. It is critical that governments and organizations that collect and act on this type of information agree on the critical core data content and the corresponding standard formats in which it should be shared.”  - Draft Report of the Secretary General on Strengthening of the coordination of emergency humanitarian assistance of the United Nations, April 2000, p. 18.

Global information.  “The UN Geographic Information Working Group (UNGIWG) was established in March 2000…to coordinate activities and formulate policies concerning geographic information within the UN system.. [it will] undertake the development and maintenance of a common UN…global database consisting of basic cartographic elements and toponymic information that would serve as a common geo-referenced framework for integrating information for substantive programs.. Geographic information is vital for the execution of many UN operations…” – statement describing the endorsement of the UN Consultative Committee on Programme and Operational Questions, Resolution of 30 March 2000. 

 

Peacekeeping.  “Proper melding of these data and data gathered subsequent to deployment by the various components of a peace operation and their use with GIS could create powerful tools for tracing needs and problems in the mission area and for tracking the impact of action plans.  GIS specialists should be assigned to every mission team, together with GIS training resources.” – Report of the Panel on United Nations Peace Operations (21 August, 2000, p. 43 (“Brahimi report”).

 

These quotes from disparate UN organized groups reinforce the point that major UN agencies involved in emergency response recognize the importance of GIS based data collection, analysis, and dissemination.  This paper argues that they need to make use of shared “core sets” of geographic data that underlie their field missions.  Such an integrative “enterprise-wide” activity would boost each agency’s data access, allow it to make more comprehensive queries about the context in which crises occur, and help it collaborate better with other agencies working in the vicinity.  Such an effort would not in any way infringe on the independent authorities of participating agencies, but would encourage them to make at least some data they already collect available in a structured and shareable data format.  A GIS framework provides the least common denominator for such mission-relevant data because they are inherently location based.

Traditionally, each UN agency has developed its own GIS-based standards and procedures, which have impeded robust inter-agency data sharing.  Even with support among GIS practitioners in the major UN agencies, implementation of an interagency “enterprise-wide” geographic information strategy will require guidance from the UN Secretariat.  For standards harmonization to work among UN agencies in the field, a commitment by agency leaders is needed to ensure clear directives, assigned responsibilities, and adequate resources and staffing.   Donors, in turn, must also play a leadership role by insisting on more effective and efficient interagency information management for crisis response – particularly standardized reporting formats to enable data sharing, common definitions, and georeferencing. 

The HPM project aims to support interagency sharing of geographic information through two approaches:  by providing agencies involved in a region with a detailed “geographic foundation” consisting of multiple geospatial data layers and remote sensing imagery; and by supporting the establishment of a regional HCIC that will provide technical GIS and georeferencing support for UN-supported missions and assistance in their provision of shareable “thematic field data” to UN headquarters, donor governments, and the public.  The HPM project will focus initially on the Horn of Africa because that region covers the range life-threatening crises and is the locale of numerous UN, NGO, and national programs, some of which already employ GIS tools.

Kosovo Precedent 

The prototype for providing an interagency geographic information coordination was Kosovo, where path-breaking progress has been made in the use of GIS-enhanced data for civil-military cooperation.  Beginning in the fall of 1998, a Department of State team worked with UNHCR officials in Pristina as well as newly arrived members of the OSCE-led Kosovo Verification Mission to set up ways to share data related to internally displaced persons and security concerns, especially landmines.   The expulsion of ethnic Albanian Kosovars into Macedonia, Albania, and Montenegro in the spring of 1999 forced the suspension of GIS support efforts.   This project was reestablished in the early summer with UN agencies and NATO forces in Macedonia and Albania.  A major new GIS-based assessment by the US National Imagery and Mapping Agency (NIMA) documented the extent of damage to dwellings throughout Kosovo.  These data were used by UNHCR as the lead humanitarian agency upon its return in order to make preliminary assessments of relief needs.  The UN-led GIST group also developed a Rapid Village Assessment Form that made it possible for UN and NGO workers to conduct a standardized and georeferenced survey throughout Kosovo as refugees returned en masse to devastated villages.

A year after the return of about one million Kosovars, the UN Mission in Kosovo and NATO forces there are well established and have a functioning Humanitarian Community Information Center (HCIC).  The UN/OCHA managed HCIC serves all agencies in Kosovo and provides a number of GIS products and services, including an active Internet site.  One of its more important functions has been the establishment of place codes (P-codes) that are used to assist with georeferencing data collected by the various missions.  While Kosovo shows that a HPM can become operational, its implementation was far from smooth.   The Kosovo HPM took months to develop, imagery support was belated and problematic, and field deployment was not well integrated with ongoing relief operations.  Lessons learned from the Kosovo HPM project include:

n      accurate and current geographic information is essential for effective relief operations;

n      a customer demand for GIS services will only emerge if those services are conveniently located, reliable, and prompt; and

n      GIS tools and remote sensing imagery must be deployed to the field in a way that will benefit both civilian and military agencies. 

HPM for the Horn of Africa 

Kosovo was unique in may ways – the involvement of NATO, the geopolitical concerns over refugees and instability spilling into western Europe, and the rapidity and size of the mass expulsion and returns – resulting in a unique response involving almost all UN agencies, tens of thousands of KFOR troops, and large numbers of non-government organizations (NGOs) working intensively in a relatively small area.  Other crisis areas are also unique, with their own combinations of war, civil unrest, poverty, and natural disasters.  The Horn of Africa epitomizes a region that has all of the above, compelling a large UN involvement and blurring the lines between crisis response and long term economic development.

The Horn of Africa – in this case defined as Djibouti, Uganda, Somalia, Ethiopia, Eritrea, Kenya, and the Sudan – is the regional focus for the HPM project because of recurring humanitarian crises involving both intra-state ethnic and tribal conflicts, inter-state wars, mass internal displacements and refugee flows, and a variety of natural disasters, from droughts to floods.   Of the roughly 160 million people in this region, almost half live in natural disaster-prone areas, particularly drought; many suffer from chronic malnutrition and low life expectancy.  These life-threatening crises engage all UN agencies, numerous NGOs, and many governments; they involve thousands of international relief workers and costing donor countries hundreds of millions of dollars annually.  Several UN agencies are already engaged in important GIS projects in the Horn of Africa, but thus far these efforts have been only loosely coordinated, if at all.  Improved Internet- and GIS-based information management should help make information sharing among all UN and multilateral operations in this chronically threatened region more effective and efficient.

Famine elimination.  The Administrative Committee on Coordination (ACC) proposal to eliminate food insecurity in the Horn of Africa sets out an ambitious goal that would require unprecedented collaboration among international-national-local level agencies.  Well-focused interagency cooperation on such linked crises as rural poverty, recurring drought, soil erosion, and infrastructure failure, in turn, demands a shared geographic information and common analytical tools.  The problem is not so much a lack of information about any one of these problems than it is poor access by those who need it most and confusion among relief and development agencies over how to apply such information for famine prevention.

  

“Early warning systems provide the information on which to plan for relief intervention… The main immediate concern to be addressed is the weak link between the information generated by early warning systems and the capacity to act on it…  at both national and regional levels there are weaknesses in the institutional arrangements which bring together governments and donors to take decisions on required interventions with ample lead time.  In the longer term, there will be further need to invest in systems that improve the accuracy of predictions by taking advantage of emergent information sharing and communications technologies.”  ACC  Interagency Task Force on the UN Response to Long Term Food Security, Agricultural Development and Related Aspects in the Horn of Africa, September, 2000, p. 27.

HPM Implementation

The Horn of Africa thus presents an opportunity to demonstrate the value in improved data sharing amongst agencies working on complementary missions, both in terms of short term disaster response as well as long term sustainable development.  The Horn of Africa HPM (HAHPM) project has three overlapping goals:

n      integration of GIS-compatible data, interactive maps, and remote sensing imagery for field missions coping with complex emergencies;

n      application of new  Internet-linked technologies for collection and dissemination of geospatial data among UN-led missions planning for and responding to natural and man-made crises; and

n      support for UN/OCHA’s ReliefWeb as the Internet focal point for humanitarian assistance data among UN agencies and NGOs and for its Field Information Support (FIS) effort.

ReliefWeb platform.  The proposed Internet site for hosting HAHPM is UN/OCHA’s ReliefWeb Map Centre.  ReliefWeb is the primary UN focal point for dissemination of humanitarian assistance data to the international community.   ReliefWeb’s Map Centre already hosts a large collection of thematic maps of interest to humanitarian agencies.  The Map Centre is developing the capability to use new internet map server software (ArcIMS) that will allow users to interactively query crisis related data, download specific data fields, and build their own customized maps.  The project will also explore the use of data compression software (such as MrSid) that allows large imagery data sets to be distributed over the Internet. The HAHPM project will provide the Map Centre with an unprecedented level of geospatial data and imagery for the Horn region, helping the Centre to move beyond the display of static thematic and reference maps to become a virtual warehouse of geographic information that can be queried, analyzed, downloaded, and displayed by any relief worker or policy maker with access to the Internet. 

Geographic foundation.  Geospatial data types and sources will vary greatly. Some can be provided by the USG, but others will need to come from UN agencies and others working in the region.  The “geospatial foundation” aims to be an accurate, well-documented (with clear metadata), and standardized spatial framework within which thematic, operational, and local data can be consistently “georeferenced” and updated to ensure compatibility and currency among different data types produced by different organizations.  As was demonstrated by the HCIC in Kosovo, standardized place codes (P-codes) are an essential element for linking independent but complementary databases.  The project also aims to explore how the increasing availability of commercial imagery might be productively applied to crisis management – from land use to public health. 

Selective data layers that would become part of the geospatial foundation include:

Digital Chart of the World (DCW) – for roads, coastlines, etc.

Geocover and Landcover  - for land use and other categories

International and first order administrative boundaries

            Watersheds – for modeling floods and drought impacts

            Digital Terrain Elevation Data  - for topography

            LandSat imagery – 30 meter orthorectified imagery

            Place Codes (P-codes) – georeferenced place names for structuring data bases 

            LandScan  - population distribution data sets

Field support.  The collection and organization of geographic foundation data and remote sensing imagery is the first benchmark for the Horn of Africa HPM.  All such data will be releasable to the UN/OCHA for its information support to UN-led field operations in the Horn of Africa.  Foundation data are those that can be provided by remote sensing platforms, are relatively static, and/or are based on traditional paper map sources.  Once the HPM geospatial foundation is built, relief agencies in this crisis plagued region will be better able to use Internet-distributed and UN standardized geographic information embedded in the foundation data layers for improved crisis planning, coordination, and implementation.

Field data, in contrast to foundation data, is more thematic, dynamic, and localized – requiring “ground truthing” (local validation) and coordination with local and national agencies.  Such data might include disease outbreaks, locations of IDPs, drought areas, landmine fields, and even relief operations.  Each of these types of data might be considered a thematic data layer within an “enterprise” GIS environment.  For these data layers to be interoperable, timely, and useful within a decentralized network, data managers will need to take responsibility for them.  While this might at first appear as an extra burden, in reality, most agencies are already collecting such data – the only difference know is that some of those data need to be consistently georeferenced and made available.

Interagency data sharing requires much more than pledges of support and good intentions.  It depends upon an active network of data managers, representing each participating agency, who are willing to establish mechanisms for more efficient data sharing.  Field support for data collection and dissemination will need to function at three levels:

n      international level, where a HCIC-type technical support facility can provide regional assistance and guidance to participating agencies;

n      national level where existing relationships between UN data managers and national ministries need to be fully supported; and

n      subnational district/provincial level where field operators must work with local officials, myriad foreign and local NGOs, and, most important of all, the groups being assisted.

Such a group of data managers would be multidisciplinary, representing agencies with very different missions, but with a common purpose of using GIS capabilities to improve their own data support functions as well as a commitment to make at least some of their agency’s data available for inter-agency data sharing.  Data managers are invariably busy and work within the constraints of their own agency’s data handling protocols, security concerns, and reporting formats.  A HCIC GIS technical support facility must be able to demonstrate the value that foundation data and standards harmonization brings to each mission, as well as the critical function an interagency facility would play in terms of broader crisis response planning.  The value of a regional HCIC would rise dramatically should another major humanitarian crisis erupt, as it will invariably in the Horn of Africa.

Conclusion

            The Horn of Africa and other crisis prone regions present enormous challenges to the international community.  Even with more effective international responses, the population vulnerable to recurring disasters will continue to grow.  Many UN and NGO missions are making bold efforts to overcome infrastructure obstacles, funding shortfalls, and even security threats to their personnel to improve services to desperately poor groups.  GIS tools and Internet disseminated geographic data offer no panacea for these difficult missions.  What they do offer, though, is a more geographically informed and systematic approach to mission decision-making.

A GIS-based HPM is based on the fundamental assumption that relief, peace, and development operations in crisis regions have a common need for reliable and timely geographic information.  Each of their missions would be better informed if it had access to at least some of the location-based data collected by other missions – but such data sharing transactions require georeferencing standards and functioning telecommunications to be efficient.  Field missions funded by donors should be dissuaded from data collection redundancy and persuaded to share “core data fields” with other agencies undertaking complementary tasks.  The result would not be instant or easy answers to long-standing dilemmas, but rather a better understanding of the intertwined linkages that determine how populations will survive hunger, violence, and disease. Collective efforts to assist vulnerable groups would be bolstered if agencies were able to work together with similar GIS tools that allow field officers - regardless of whether they were working for refugee, health, peacekeeping, demining, agricultural or environmental agencies - to effectively target their services to where they are most needed.

In sum, the Horn of Africa HPM program outlined here seeks to jump start interagency collaboration through both the provision of much-improved foundation data as well as better technical GIS support in a crisis-prone region.  The goal is simple, better information for better decision-making, but implementation will depend on the willingness of participating agencies to embrace new information management systems and to work within a collaborative problem-solving process.


[1] In this paper “geospatial” data refers to data that is largely attributed to descriptions of earth features and their cartographic representation and measurement; geographic information is broader and refers to socio-economic, demographic, political, and other data of relevance to the relationship between people and their environment.


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